The Influence of Information Sharing on Personnel Records Management in the Local Government Authorities in Tanzania

Abstract

The study aimed to explore the influence of information sharing on personnel records management in Local Government Authorities in Tanzania. Using a cross-sectional research design, data were quantitatively collected and analyzed through SPSS and Structural Equation Modeling (SEM). The study targeted 142 office supervisors from 26 selected regions, revealing a statistically significant positive correlation (β = 0.333, p = 0.001) between information sharing and personnel records management. This correlation indicates that information sharing can explain 33.3% of the variance in personnel records management, suggesting that enhanced information sharing leads to more accurate, accessible, and compliant personnel records. Effective information sharing practices not only foster intra-departmental collaboration but also strengthen communication with external stakeholders, enhancing council efficiency and decision-making. The study recommends establishing task forces to develop comprehensive information management policies aligned with regulatory requirements and organizational needs. Collaboration among Information Technology, Legal, and Human Resources departments is crucial for designing, communicating, and integrating these policies into daily operations, thereby optimizing personnel records management and organizational performance.